Executive Assistant

Position Summary:

Reporting to the CEO, this person will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence and scheduling meetings.

Primary Responsibilities:

  • Prepare reports, memos, letters, and financial statements; familiar with 10-Q, 10-K and other such documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and board of directors.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and e-mail.
  • Make travel arrangements for executives.
  • Order office supplies as needed.
  • In charge of distributing company anniversary and birthday cards for employees; including holiday gift certificates.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, department finances, budget preparation, and housekeeping to aid executives.
  • Prepare administrative invoices for payment.
  • Compile, transcribe, and distribute minutes of meetings.
  • Provide clerical support to other departments as needed.
  • Other tasks as requested.

Qualifications and Skill Requirements:

  • Ability to accept responsibility and account for his/her actions.
  • Ability to perform work accurately and thoroughly.
  • Able to demonstrate conduct conforming to a set of values and acceptable standards. Understands and conforms to the necessity of confidentiality.
  • Capability to utilize available time to organize and complete work within given deadlines.
  • Minimum Associate‚Äôs degree (A.A.) or equivalent from two-year College or technical school: with one year related experience and/or training.
  • Individual should be self motivated.